THE ORGANISATION:
PAMH is an island-wide, independent, mental health organisation led by
people with personal experience of mental health difficulties. Our
services promote recovery by offering advocacy, information and
support to clients. Our ultimate aim is to enable people with mental
health difficulties to self-advocate; in other words supporting them
in having their voice heard, grow in confidence and claim their
rights.
PAMH is one of very few organisations in Ireland involved in mental
health whose purpose was determined by people with mental health
problems. To ensure a quality service and remain true to our roots, it
is essential that our advocacy staff successfully complete specialist
training designed by people with mental health difficulties.
PURPOSE OF THE ROLE:
The main purpose of the role is to take ownership of the efficient day
to day operations of the office through the effective provision of
office administrative duties while providing support in a confidential
manner to the CEO and the senior management team. Hybrid working will
be considered.
KEY DUTIES & RESPONSIBILITIES:
_OFFICE SUPPORT_
* Assist with the smooth day-to-day office operations including
devising and maintaining office systems, including data management,
record keeping and filing;
* Update administrative and other policies when required;
* Liaise with staff, our HR provider and other providers to support
the CEO and senior management team with the effective administration
in relation to recruitment of staff;
* Receive and screen telephone calls and correspondence before
managing, responding, delegating or forwarding as appropriate;
* Support the management of costs and efficiencies associated with
office management ? photocopying, stationery, telephone, IT;
* Maintain insurance details for both staff and the Organisation
ensuring all policies are up to date;
* Support the CEO and ?Senior Management Team with the handling of
queries and requests appropriately, confidentially and in a timely
manner with staff and external stakeholders;
* Support the CEO and Senior Management Team with the management of
documentation as required including the preparation and editing of
correspondence, reports and presentations;
* Support the Organisation in relation to compliance activities
including the Charities Governance Code, the Annual Report and other
statutory submissions;
* Prepare documents including agendas and board packs as required
for board members and board meetings;
* Carry out ad-hoc projects under the direction of the CEO and
Senior Management Team.
_DIARY, TRAVEL AND MEETINGS / EVENT MANAGEMENT_
* Support the management of the CEO and Senior Management Team ?s
diaries, including the booking of appointments with staff, external
stakeholders, vendors, board and relevant contacts, ensuring that
diaries are kept up-to date and all documentation (previous minutes,
agendas, presentations etc.) is prepared and circulated in advance;
* Make arrangements for meetings, events and training including
travel, facilities and accommodation;
* Production of itineraries for CEO, board members and staff
including advanced bookings and payments of accommodation in line with
company policies;
* Attend all management meetings and record minutes;
* Attend meetings as required to support the CEO and the Senior
Management Team.
_FINANCIAL ADMINISTRATION_
* Liaise with the Finance Manager in a timely manner providing
required information to enable the production of management accounts
and the timely management of payroll and associated responsibilities;
* Prepare and issue sales invoices once approved;
* Manage and analyse petty cash and expenses forms;
* Support board members in completing expense claims as required;
* Support the finance function in relation to Audit administration
where required;
* Track and report on a monthly basis all staff annual leave, sick
leave and other statutory leave.
REQUIREMENTS
* Minimum two years? experience in a similar role;
* Working in a confidential manner with sensitive information;
* Competent in Microsoft Office;
* Strong time management skill with acute attention to detail;
* You must be hard working and have critical thinking skills;
* The ability to work under pressure, multitask and work on own
initiative.
?DESIRABLE
* Self-experience of mental challenges is desirable, but not
essential. As is previous experience of working in a standalone
Administrative role.
_This job description is intended as a summary of the primary
responsibilities and qualifications for this position. The job
description is not intended as inclusive of all duties an individual
in this position might be asked to perform or that may be required to
do either now or in the future._
Applicants can send CV to **Apply on the website**
Closing date: Friday 5th August.
_PAMH IS_ an Equal Opportunities Employer
TITLE: OFFICE ADMINISTRATOR
THE ORGANISATION:
PAMH is an island-wide, independent, mental health organisation led by
people with personal experience of mental health difficulties. Our
services promote recovery by offering advocacy, information and
support to clients. Our ultimate aim is to enable people with mental
health difficulties to self-advocate; in other words supporting them
in having their voice heard, grow in confidence and claim their
rights.
PAMH is one of very few organisations in Ireland involved in mental
health whose purpose was determined by people with mental health
problems. To ensure a quality service and remain true to our roots, it
is essential that our advocacy staff successfully complete specialist
training designed by people with mental health difficulties.
PURPOSE OF THE ROLE:
The main purpose of the role is to take ownership of the efficient day
to day operations of the office through the effective provision of
office administrative duties while providing support in a confidential
manner to the CEO and the senior management team. Hybrid working will
be considered.
KEY DUTIES & RESPONSIBILITIES:
_OFFICE SUPPORT_
* Assist with the smooth day-to-day office operations including
devising and maintaining office systems, including data management,
record keeping and filing;
* Update administrative and other policies when required;
* Liaise with staff, our HR provider and other providers to support
the CEO and senior management team with the effective administration
in relation to recruitment of staff;
* Receive and screen telephone calls and correspondence before
managing, responding, delegating or forwarding as appropriate;
* Support the management of costs and efficiencies associated with
office management ? photocopying, stationery, telephone, IT;
* Maintain insurance details for both staff and the Organisation
ensuring all policies are up to date;
* Support the CEO and ?Senior Management Team with the handling of
queries and requests appropriately, confidentially and in a timely
manner with staff and external stakeholders;
* Support the CEO and Senior Management Team with the management of
documentation as required including the preparation and editing of
correspondence, reports and presentations;
* Support the Organisation in relation to compliance activities
including the Charities Governance Code, the Annual Report and other
statutory submissions;
* Prepare documents including agendas and board packs as required
for board members and board meetings;
* Carry out ad-hoc projects under the direction of the CEO and
Senior Management Team.
_DIARY, TRAVEL AND MEETINGS / EVENT MANAGEMENT_
* Support the management of the CEO and Senior Management Team ?s
diaries, including the booking of appointments with staff, external
stakeholders, vendors, board and relevant contacts, ensuring that
diaries are kept up-to date and all documentation (previous minutes,
agendas, presentations etc.) is prepared and circulated in advance;
* Make arrangements for meetings, events and training including
travel, facilities and accommodation;
* Production of itineraries for CEO, board members and staff
including advanced bookings and payments of accommodation in line with
company policies;
* Attend all management meetings and record minutes;
* Attend meetings as required to support the CEO and the Senior
Management Team.
_FINANCIAL ADMINISTRATION_
* Liaise with the Finance Manager in a timely manner providing
required information to enable the production of management accounts
and the timely management of payroll and associated responsibilities;
* Prepare and issue sales invoices once approved;
* Manage and analyse petty cash and expenses forms;
* Support board members in completing expense claims as required;
* Support the finance function in relation to Audit administration
where required;
* Track and report on a monthly basis all staff annual leave, sick
leave and other statutory leave.
REQUIREMENTS
* Minimum two years? experience in a similar role;
* Working in a confidential manner with sensitive information;
* Competent in Microsoft Office;
* Strong time management skill with acute attention to detail;
* You must be hard working and have critical thinking skills;
* The ability to work under pressure, multitask and work on own
initiative.
?DESIRABLE
* Self-experience of mental challenges is desirable, but not
essential. As is previous experience of working in a standalone
Administrative role.
_This job description is intended as a summary of the primary
responsibilities and qualifications for this position. The job
description is not intended as inclusive of all duties an individual
in this position might be asked to perform or that may be required to
do either now or in the future._
Applicants can send CV to **Apply on the website**
Closing date: Friday 5th August.
_PAMH IS_ an Equal Opportunities Employer
We need : English (Good)
Type: Permanent
Payment:
Category: Others
